Arts in Education Chair Checklist:
As Soon As Possible: Promote the theme – www.txpta.org/reflections-promotion. Distribute a 2 sided introductory letter and rules in your welcome packets. Distribute entry forms to participating teachers and students – www.txpta.org/reflections-participation. – www.txpta.org/reflections-participation.
Attend Council Reflections Workshops August 15, 2023 at 11 AM and September 28, 2023 at 10 AM. See the August presentation here if you missed it.
November 2, 2023: Suggested Local PTA Due Date for Entries
Late October/Early November: Host your local judging and advance the top 20% of each arts category for each grade division to the next level of judging. Judging guidelines and other resources: Reflections Judging Guidelines
November 16, 2023 - 10 am to Noon: Reflections Drop Off of Visual Arts and Photography (other categories will be submitted via Google Form) at Piper Bass Memorial Student Center (at Blossom Athletic Center, 12002 Jones Maltsberger Road). You can find additional guidance on advancing your entries to the council here.
November 17, 2023 - 11 am -1 pm: Reflections Pick Up (only Visual Art and Photography not advancing to TX PTA) at Piper Bass Memorial Student Center
December – February: Recognize the students who participated at your campus and introduce the next theme.
January: Council results released. Inform the board, including the principal, of how students did. Share the date of Council Awards with your principal and only those students who earned a Council award (not including Participation Award).
February: Invitations to Council Reflections Award Ceremony ponied to PTA presidents
February 27, 2024 6:30 PM - 8:30 PM: Council Reflections Award Ceremony
May: Continue to promote the theme for next year. It can be a summer project!
Sample Plans of Work for Arts in Education Chairs
Here is a sample Plan of Work for a PTA with a small Arts in Ed. budget of $150. This is fine for a fewer number of kids but may need to be supplemented with donations if you have more kids involved. Note the Arts in Ed. action step outside of the Reflections program is listed - promoting a free art engagement activity.
Here is a sample Arts in Ed. Plan of Work for a larger budget of $305. This is what you might expect to spend with about 100 or so students participating and few donations. More students, better awards, or more arts activities, like an art night, should increase your Art in Ed. budget.
Links and Forms
TX PTA Arts in Education training can be found here.