The Nominating Committee is charged with the responsibility of soliciting nominees for officer positions and choosing the most qualified candidates for those positions. Your PTA Parliamentarian should put together a Nominating Committee Notebook for your PTA and include the following documents:
- Nominating committee guidelines
- Nominating confidentiality agreement
- Nominating committee report
- Office Interest Form
- PTA Bylaws and Standing Rules
The Nominating Committee Notebook should be prepared prior to the General Meeting in which the committee will be elected. Once the committee has been elected and a chair is chosen, the Parliamentarian will give the notebook to the committee chairman. You are welcome, but not required, to give each member of the committee a folder with the same documentation, but one main notebook should be kept from year to year to pass down.
The chair should return the notebook to the Parliamentarian once the election is held. Any completed interest forms and notes regarding any committee discussions should be destroyed. Please try to leave a blank example of each form in the notebook.
These scripts include the wording for appointing a Tellers’ Committee.